Create acts for completed work directly from contract, go through approve/sign workflow and export PDF with your company logo. Integration with payment certificates and automatic accumulation.
Acts for completed work are the foundation of billing in construction. Errors, delays or mismatches between acts and contracts lead to disputes and delayed payments. Specialized software eliminates these problems.
Creating an act in Excel from scratch each time takes hours. Calculation errors, forgotten VAT, mismatches with contract. Software creates acts in minutes.
Act is created, emailed to supervisor, signed on paper. Time wasted, no audit trail. Create → Approve → Sign workflow automates the process.
The act must align with contract positions. Manual transfer causes errors. Contract linking ensures consistency.
Acts in Word, signed on paper, scanned and uploaded to Dropbox. Which is the latest? Who signed? Centralized system gives instant answers.
Construction Hub covers the full act lifecycle — from creation to signed and invoiced.
Link act to contract and pre-fill positions, prices and values. For contractor role — generate income act (INCOME); for supplier contract — expense act (EXPENSE).
Act starts in DRAFT status. Supervisor reviews and approves, responsible person signs. Every step with timestamp and user, full audit trail.
Each act has a supervisor from your company — the technical manager responsible for inspection. The supervisorId field is required for formal approval.
Batch import acts from Excel — use existing files with positions and quantities, system creates them at once. Fast upload of historical data.
Generate act as PDF with your company logo, all positions, VAT calculations and signature area. Localized in 12 languages.
See what chain of documents is linked to the act — contract, previous acts, invoices. On mismatch — reject with reason, act returns to DRAFT for correction.
Four steps from work done to signed act:
Select contract (or partner), site, date, value. Add positions manually or by linking to contract positions. Configure VAT, type (INCOME/EXPENSE), supervisor.
Supervisor gets notification and reviews act. If OK — approves. If not — rejects with comment, act returns to DRAFT for edit.
After approval, responsible person signs the act. signedBy and signedAt are recorded. Act becomes final and linkable to invoice.
Generate PDF with company logo. Act is in document chain — you can invoice it or use in payment certificate for cumulative accumulation.
Construction Hub is suitable for any construction firm working with progress acts:
You generate acts at end of each month for completed work. Fast workflow, minimal admin, full traceability.
You approve contractor acts. See all incoming acts in one place, approve or reject quickly with audit trail.
Invoice based on acts — everything linked, no manual transfer. Act → invoice with one click.
Centralize acts from all subcontractors. Bulk review, approval, payments. Excel import for bulk operations.
Why specialized software replaces Excel for acts:
| Feature | Excel | Construction Hub |
|---|---|---|
| Generation from contract | Manual transfer | Pre-fill from contract positions |
| Approval workflow | Email + paper | Create → Approve → Sign with timestamp |
| Supervisor | In a comment | Required field with title |
| Save as PDF | Branded PDF with logo | |
| Excel import | Manual copy-paste | Bulk import with validation |
| Invoice linking | Manual | Automatic document chain |
| Audit trail | None | Full audit log per act |
DRAFT → (optionally Approved) → Signed. Each step requires appropriate permission. Reject returns act to DRAFT for correction. Every action has timestamp and user.
Yes. For direct expenses without contract, create act linked directly to a partner (partnerId) without contractId. Useful for ad-hoc services.
INCOME act is for work done by you (you're the contractor, generating income). EXPENSE act is for work done for you (by a subcontractor — your expense).
Yes, via the importFromExcel function. Upload an Excel file, system recognizes the structure and creates acts in bulk. Useful when migrating from an old system.
Document chain shows all linked documents — from contract, through acts, to final invoice. See the full chain with one click for any act.
After signing the act, you can generate an invoice from it. Positions, values and VAT transfer automatically. The act↔invoice link is visible in document chain.
Currently signAct marks the act as signed in the system with user and time. Cryptographic e-signature with qualified certificate is on the roadmap.
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